4.07 – Repair & Maintenance

POLICY

Griffin Properties Ltd. will make all reasonable attempts to ensure all tools, machines or equipment are adequately repaired/maintained in accordance with the manufacturer’s instructions and/or OHS Regulation 4.3 so they are capable of safely performing the functions for which they are used.

PROCEDURE

General

1. All assessments/repairs/maintenance will be conducted by experienced personnel or qualified technicians who are familiar with the workings of the tool, machine, or equipment.
2. Wherever practicable, the site supervisor or designate of each worksite will establish an area away from regular work activities for storing damaged/defective tools, machines, and equipment awaiting repair/maintenance.

Assessment

1. Any tool, machine, or equipment deemed unsafe for operation and removed from service will be assessed to determine if it is practicable to repair/maintain it.
2. If the tool, machine, or equipment is beyond reasonable repair/maintenance, it will be rendered permanently inoperable and disposed of immediately.
3. If the tool, machine, or equipment is fit for repair/maintenance, it will immediately be tagged, stored in the designated location, and not used until safe for operation.
4. Prior to sending any tool, machine, or equipment for repairs, the person who conducted the assessment will complete Section 1 of the Repairs & Maintenance Record.

Tagging

1. All tags used to identify tools, machines, or equipment that have been deemed unsafe for operation and removed from service will meet the following criteria:
   • a) constructed of material appropriate to worksite conditions
   • b) securely fastened
   • c) visible
   • d) legible
2. In addition to (1) tags will contain the following information:
   • a) marked “Do Not Use”
   • b) description of the problem

Repair and Maintenance

1. All tools, machines or equipment will be repaired/maintained in accordance with the manufacturer’s instructions and/or industry best practices.
2. A description of all repairs/maintenance conducted for each tool, machine, or equipment will be documented in Section 2 of the Repairs & Maintenance Record; the completed form will accompany the equipment to the worksite for re-introduction into service.

Re-Introduction

1. Prior to a tool, machine, or equipment being re-introduced into service, the site supervisor or designate will:
   • a) inspect the equipment to ensure there is no outstanding damage/defects
   • b) review the Repairs & Maintenance Record to ensure accuracy
   • c) remove the tag
   • d) complete Section 3 of the Repair & Maintenance Record
2. All completed Repair & Maintenance Records will be readily available for review by the operator at all times.

Training

All employees will receive documented onsite training of the following:

• a) policy and procedure
• b) practical hands-on demonstration