7.0 – Maintenance

All tools and equipment shall be properly maintained to eliminate the risk of injuries to employees or damage to property. Supervision shall ensure that all preventive maintenance is carried out by qualified personnel; and that records are maintained. All employees shall regularly check all tools and equipment that they are working with and shall take of service any tools or equipment that poses a hazard due to need for repair. The safety information in this policy does not take precedent over the Occupational Health and Safety Act, regulations and codes of practice.  All employees should be familiar with the Occupational Health and Safety Act.


The purpose of this policy is to control losses of human and material resources by identifying and correcting unsafe acts and conditions.
Griffin Properties will maintain a comprehensive program of safety inspections at all facilities on job sites. It is the policy of Griffin Properties to maintain a program of safety inspections.  The objective of the inspection process is to ensure compliance with company rules, legislation and this program.
The manager is responsible for directing formal inspections on job-sites that they control and for involving workers in such inspections on a regular basis. Supervisors are responsible for conducting ongoing information inspections of areas where their crews are working. Workers are responsible for participating in and contributing to the inspection program. The documented inspections are to be completed minimum once per month or as the client specifies.


Effective safety inspections are one of the most important tools in a company’s safety program. Inspections will reduce accidents and property damage, improve worker communication and assist in determining training requirements. Supervisors are responsible and accountable for performing regular monthly site inspections and daily informal monitoring of their work area. Supervisors are to ensure that problems identified are corrected and followed up. There are various types of inspections that must be done in the work place:
  • Inspection of tools by the workers prior to their use;
  • Daily inspections by operators before using equipment and machinery;
  • Monthly worksite inspections by the safety committee, supervisor or site safety coordinator;
  • Inspection done during an incident investigation; and
  • Management inspections.
If a tool or piece of equipment has been deemed unsafe for use and/or requires repair it is to:
  • Receive a physical tag that indicates the issue of the tool/equipment with the inspector/user’s name
  • Go into the designated area set up for defective tools/equipment
  • Only be repaired by a qualified individual


Any equipment identified as damaged/defective, will not be used and will be reported in accordance with established company procedure. (Refusal of Unsafe Work)
  1. The site supervisor or designate will ensure any equipment deemed unsafe for operation is assessed to determine if it is practicable to repair or maintain it.
  2. If the equipment is beyond reasonable repair it will be rendered permanently inoperable and disposed of as soon as practicable.
  3. If the equipment is fit for repair, it will be tagged, stored in a location away from regular work activities, and not used until safe for operation.
All tags used to identify damaged/defective equipment as unsafe, will be:
  • easily recognizable
  • securely fastened
  • constructed of material appropriate to worksite conditions
Description of Issue
Prior to sending equipment for repairs, the person who conducted the assessment will document the reason for repair on the repair tag.
  1. All equipment will be repaired by a qualified person in accordance with applicable legislation, manufacturer’s instructions and/or industry best practices.
  2. A description of all repairs completed will be documented on the repair tag, unless repair was conducted by an external service provider and a copy of the work order/invoice is attained.
  1. Prior to equipment being re-introduced back into operations following repair, the site supervisor or designate will:
    • inspect the equipment to ensure there is no outstanding damage or defects
    • remove the tag
    • initial
  2. All completed repair tags will be filed/kept in the worksite filing system.


Company Vehicles Serviced approximately every 5000km. Daily inspections for damage and fluid levels on jobsite
Service Trucks Every 6 months by MVI Daily inspections on jobsite
Picker Truck Crane inspected annually on Picker truck Daily inspections on the jobsite
Forklifts/Zoom booms Daily before use and servicing every 500 hours
Scaffolding Inspected daily when erected
Chain falls (up to 5 ton) After every use on a project Daily inspection on the jobsite
Come-a-longs After every use on a project Daily inspection on the jobsite
Pneumatic Tools Daily on the jobsite
Fall Protection (Harness, Lanyard, Rope grabs, Steel cables, Carabiners, Retractables) Daily before use and then annually
Respiratory inspection Daily before use (consumable)
Small tools Daily before use
Fire Extinguishers Monthly on Shop safety Inspections; Monthly on long term projects and Annually in the shop and field