8.2 – Safety Meetings
- The site supervisor or designate of each operational worksite will ensure a crew talk is conducted on a weekly basis; all crew talks will be documented on the Crew Talk & Training Record.
- In addition to (1) a crew talk will be conducted whenever significant changes to worksite conditions or work processes occur.
- The three most current, completed Crew Talk & Training Records will be posted in accordance with established company procedure.
- Completed records that are no longer required to be posted will be filed/kept in the worksite filing system.
Site Safety Meetings (Prime Contractor)
- The site supervisor or designate will ensure:
- a subcontractor committee is established at any operational worksite where 20 or more workers are regularly employed
- site safety meetings are conducted at least monthly
- subcontractors regularly working on site are adequately represented
- The site supervisor or designate will:
- Completed Site Safety Meeting Records no longer required to be posted will be filed/kept in the worksite filing system.
Safety Committee Meetings
- A company-wide safety committee will be established and meetings held on a monthly basis in accordance with the Workers Compensation Act – Part 3 Division 4.
- Each committee will establish and document its own set of rules on the Safety Committee Terms of Reference; amendments will only be made by vote of the members.
- Prior to each committee meeting, an agenda will be prepared and documented on the Safety Committee Agenda.
- After each committee meeting, minutes will be prepared and documented on the Safety Committee Minutes and distributed to:
- the employer
- all committee members
- each operational worksite
- Any recommendations to the employer will be documented on the Safety Committee Recommendations and submitted to the employer as soon as practicable.
- The employer will respond in writing to any recommendations within 21 days of receiving the request, either indicating acceptance or giving reasons for not accepting the recommendation.
- If it is not practicable to respond before the end of the 21 day period, the employer will provide within that time a written explanation for the delay, together with an indication of when the response will be provided.